Western Rugby Union
Participation Information Packet
2010
Men’s Collegiate
Divisions I and II
Championships
Women’s Collegiate Divisions I and II Championships
|
*** Last UPDATED on March 22,
2010 *** |
Venue: Louisiana State University, Baton Rouge, LA
When: Saturday and Sunday - 27 and 28 March 2010
Click here for the match kick-off schedule
Western Rugby Contact - The West will be represented at the event by:
Ted Hill
(C) 214-282-3000
(E) tedh@lifeben.com
Melissa Longino
LSU – Associate Director – Rec Services
Student Recreation Complex
Baton Rouge, LA 70803
Office: 225-578-8305
Cell: 225-268-2196
mlongino@lsu.edu
Visit www.lsu.edu/urec/westerns for the official website of the 2010 Western Rugby Union Men's and Women's Collegiate Championships! Whether you are an athlete or fan, this web site is designed to be your source for all information regarding the event.
This link contains all the information you need for hotels, travel, maps and directions to the fields, local event information and policies, and more. There is even a video link to watch selected matched online!
Captain's Meeting
The West does not hold Captain's Meeting at our championship events. Participating clubs are expected to stay in close contact with the West representative and to provide accurate contact information on your accommodations while in Baton Rouge.
Event Fees
The Western Rugby Union does not charge an entry fee for teams that qualify for West Championship events.
Discipline
Please download the Discipline Regulations from the West or USA Rugby web site. Click here to download this document. Review the regulations with your club members. Ignorance of the regulations is not an acceptable excuse. If an ad hoc Disciplinary Committee is needed, it will be assembled and chaired by the representative of the Western Rugby Union in attendance at the event.
Collegiate Code of Conduct
USA Rugby Collegiate Code of Conduct (from the USA Rugby Collegiate Eligibility Rules)
"Student athletes and coaches who participate in collegiate rugby represent their colleges and are ambassadors of collegiate rugby in the United States. As such, collegiate rugby players and coaches are expected to behave with dignity both on and off the field, and should not tolerate or indulge in behavior which would reflect negatively on the college, USA Rugby, or the image of collegiate rugby. Any breach of this Code of Conduct will be forwarded to the appropriate disciplinary committee for action."
Eligibility Regulations
Current USA Rugby Eligibility Regulations should be downloaded from the USA Rugby or West web site. Click here to download this document. Each club is expected to fully understand the regulations, strictly abide by them, and to complete all required documentation. Failure to do so may result in the disqualification of any player in question or the entire team. You must review those regulations and insure your team and all players are fully eligible to participate in Westerns.
Any on site questions or interpretations of these regulations will be handled by the West representative. On site responses to eligibility questions will focus on the letter of the regulations and will narrowly interpret these regulations.
If your team has questions about the eligibility of any player or players on your team, you should immediately address the questions or concerns to the USA Rugby Eligibility Committee. Questions should be addressed in care of the USA Rugby National Office 303-539-0300. Requests for waivers on eligibility issues should be sent to the office where they will be forwarded to the Eligibility Committee.
No exceptions to these regulations will be made on site by the West representative.
Every club in any level of competition, including these West Championships, is required to have a current and valid USA Rugby registration. Enrollment for clubs is similar to that for players. A club can check its enrolment status on the USA Rugby web site under “Membership”. Clubs without a current membership by the Monday night prior to Westerns will be disqualified.
Eligibility Binder
USA Rugby's policy is that the responsibility for enforcing all eligibility requirements rests with the TUs and LAUs. The West will continue to ensure that all clubs and players meet the current requirements to participate in championship events. Almost all of the requirements of USA Rugby have been long-standing requirements of the Western Rugby Union. The West requires that all teams in Western championship events must produce the required documentation in a three ring binder at check-in time. These binders will be reviewed during and after check-in and will be returned to the teams during the first day of competition. The contents of the binder are as follows:
Tab 1. Current CIPP Roster for the club with verification of current club CIPP enrollment
Tab 2. A completed Participation Agreement. The Western Representative will sign the form at the conclusion of the event for the teams advancing to the USA Rugby event. This form is available of the USA web site. Click here to view this document.
Tab 3. A completed Event Roster for this event. See below for additional information about completing this form. The Event Roster for the West event is on the West web site (see link below). The Event Roster for the USA events is on the USA Rugby web site. The completed West Event Roster and the blank USA Event Roster should be included in this section.
Tab 4. A Player Eligibility Form completed and signed by the University Registrar and a college representative authorizing the team to represent the University in competition. See below for the link and additional information about completing this form.
Tab 5. Copies of the photo IDs of each of your players. Copies must be clear. Illegible copies are not acceptable, and players without alternate photo identification (e.g., student ID, driver's license, or passport) may be disqualified. Copies should be in alphabetical sequence by last name. This should match the sequence of your players during the check-in process.
Tab 6. Copies of any eligibility waivers for any of your event roster players that were approved by USA Rugby. These forms should be in alphabetical order by last name.
Tab 7. The original and legibly completed Waiver and Release Form for each Event Roster player.
Tab 8, LSU requires that EVERY participant (i.e., player, coach, etc.) must complete a LSU UREC Participation Agreement. You must submit these forms to the West official at check-in.
Collegiate Eligibility Form/Registrar’s Form
This form is also available on the West web site. Click here to view this document. It is essential this form be completed by the College Registrar and include every player on the Event Roster. This can be a slow process, so we recommend the Registrar’s office be contacted ASAP to arrange for the form to be completed. Note, it is very likely that you already have this form - at least you were supposed to have it before any league play!
Please note the SPECIFIC requirements for the completion of this form included on the form itself. The columns labeled: Date Student first enrolled at this college?; If transfer, date first enrolled in college?; Is student enrolled full time? ; Is student an undergraduate? ALL of this information must be completed by the Registrar. Also note that a supervising agent of the University must sign the form in addition to the Registrar. Officers of the rugby club may NOT sign the form. There are NO acceptable alternatives to the above form.
Event Roster - Do This ASAP ***
The form may be downloaded from the West web site. Click here to view this form. This form is provided in a RTF format and can be completed using your computer, saved, and submitted as an email attachment. This is highly preferred! If you wish to print the form and complete by hand, you will need to scan the completed form, and submit it as an email attachment. The Event Roster must be completed and emailed to the West Competitions Convener, Ted Hill at tedh@lifeben.com not later than:
5:00 PM (Central time) on Monday, March 22, 2010
NOTE: Failure to pre-register your team's event roster by the scheduled dates will result in:
1. A longer on-site check-in process during which your team will be required to bring all proof of good standing. You also suffer the possibility that some of your players will be declared ineligible at the event, with no opportunity for investigation or appeal.
2. A $100 fine levied against your club.
The West will compare your roster of players to CIPP registration rosters provided by USA Rugby. You may ONLY list players who have paid their dues to both organizations. Other names will not be eligible to participate in the event. Clubs will be notified of players that are ineligible. Such players may NOT be replaced on the Event Roster. Clubs which no longer have enough eligible players will be disqualified.
The roster for collegiate events is open (i.e., there is no limit to the number of players a club may include on their Event Roster). You may to need to use two pages for your roster. If you need additional copies of the form, please feel free to make them.
Players’ names must be clearly legible and in alphabetical sequence by the last name. Illegible names may be disqualified from participation in the event if .
The Event Roster contains columns to be completed as follows:
First Name, Last Name - In alphabetical order of the last name - the same as the USA Rugby Membership website.
CIPP# - CIPP # from USA Rugby.
DOB - Date of Birth.
Residency Status or Academic Yr. - Academic Year
Position - What position does the player usually play? Center, Wing, Lock
Proof of Residency or Collegiate Eligibility - To be completed by the West Official
Club Participation Agreement
The Club Participation Agreement form may be downloaded from the USA Rugby website. The section dealing with Western RFU signatory is covered above. Click here to view this document.
Waiver and Release Form
The Waiver and Release form may be downloaded from the USA Rugby website. It must be completed legibly for every player on the Event Roster. Click here to view this document.
LSU University Recreation Participation Agreement
LSU requires that EVERY participant (i.e., player, coach, etc.) must complete a LSU UREC Participation Agreement. You must submit these forms to the West official at check-in.
Eight West college teams will advance to the USA Rugby Collegiate Championships - 2 in each division of play - Men's Division 1 and 2 and Women's Division 1 and 2. The documentation required by the West is essentially the same as that required by USA Rugby. Most of the forms used by the West are identical to those used by USA Rugby. Virtually all of the work required by the West can be resubmitted to USA Rugby for their championship series.
USA Rugby will announce a random check of the paperwork for teams participating in the USA Rugby series about 10-12 days before the USA Rugby playoffs. Clubs that are identified for the random eligibility checks will be required to submit the above three ring binder to the National Office in Boulder, CO. There will a zero tolerance for late, missing or incomplete information.
USA Rugby Event Roster. All clubs qualifying for participation in the USA Rugby championship series are required to submit a completed Event Roster to USA Rugby. This form can be downloaded from the USA Rugby website. On the USA website it can be found under Collegiate Roster/Checklist. Please note the completed form must be signed by a representative of the West - either competitions representative, Ted Hill, or West president, Bill Sexton. The completed and signed form must be in the National Office in Boulder by the close of business Friday, 9 April 2010. There are no exceptions to this time line. Neither Western official will sign anything but a completed Event Roster.
There will be severe penalties to the West and to offending teams for failure to provide complete, accurate and timely information to USA Rugby.
Seeding for each division Click here for the match kick-off schedule (still be finalized for 2010)
Men's Division 1 Colleges
1. Texas 1 - Texas A&M
2. West 1 - University of Colorado
3. Texas 2- LSU
4. Winner (1) - Colorado State University(1) - Winner Central #1 - Kansas State University vs. West #2 - Colorado State University
Men's Division 2 Colleges
1. ER 1 - University of Northern Colorado
2. Winner (2) - Colorado School of Mines
3. Central #1 (3) - St. Louis University
4. Texas 1 - Texas Tech(2) - Winner of ER 2 (Colorado School of Mines) vs. RG 1 (New Mexico Tech)
(3) - Central #1 - Winner of GP, Creighton University; HOA, University of Arkansas, and MO, St. Louis University)Women's Division 1 Colleges
1. Texas 1 - Texas A&M - W
2. West 1 - University of Colorado - W
3. West 2 - Air Force Academy
4. West 3 - University of New Mexico (Colorado State withdrew)Women's Division 2 Colleges
1. Great Plains #1 - Wayne State College
2. ER 1 - University of Wyoming
3. Texas 1 - Texas Tech - W
4. Central #1 (4) - Truman State University(4) - Winner of Women's Division 2 Central League (in 2010, this is between Truman and Benedictine)
Pool Structures for Men's and Women's Division 1 and 2 Championship Divisions
Semifinals - #1 vs. #4 and #2 vs. #3
Finals - Semifinal winners
3rd Place - Semifinal losers
Team and Player Check-in
A schedule of on site check-ins is included below. Please refer to it and confirm your club’s ability to make the scheduled time. If you prefer a different time or your travel schedule makes it impossible for you to meet the assigned period, please call Ted Hill at (C) 214-282-3000 or (E) tedh@lifeben.com .
All team and player check-ins will be done at the fields prior to games on Saturday.
Each team is assigned 15 minutes to complete the check-in process. If you have your paper work and players organized that is sufficient. If you have neither, it will take longer and you will be asked to return to the check in location after the last team is finished to complete your check-in.
Note the regulations regarding the use of ineligible players including the use of players not of the event or match rosters.
Team and Player Check-in Process (You must understand and adhere to this process.)
Each player must have, a valid and current student ID with photo, and/or a current government issued photo ID (license or passport).
A Collegiate Club must present its completed Registrar’s form at the beginning of the check in process. The Western rep will confirm that all the event roster players are listed on the form and are still eligible to participate in collegiate rugby events. A student may NOT have started their college undergraduate program before fall term of 2005 to be eligible. Students who started any college prior to this date may either have been granted an extension of eligibility by USA Rugby or will be declared ineligible to participate in the event. USA Rugby’s letter of extension must be presented at check in or the player will not be eligible to participate. Note, this does not apply to college level courses taken while the player was still in high school.
We suggest that a club administrator gather the required information, including a clear photocopy of the player's photo identification, for each player and place photocopies in a three-ring binder. The player sheets should be in alphabetical sequence. See above for content and format of the required binders for the presentation of information.
At check-in, line up your players in alphabetical sequence according to the event roster. Each player’s information will be checked, and if complete and current, the player is appropriately CIPP enrolled, they will be approved for participation in the event.
Teams that have NOT submitted their event roster in advance must bring the following additional information:
1. Proof of Club CIPP membership
2. Proof of CIPP payment for each player
3. Proof of LAU dues payment for each player.
4. Copies of all other required documentation.
Team and Player Check-in Schedule
Men's Division 2 Colleges - Saturday 27 March - For 9 AM Kickoff
7:30 AM - #1 - University of Northern Colorado
7:30 AM - #4 - Texas Tech
7:45 AM - #2 - Colorado School of Mines
7:45 AM - #3 - St. Louis UniversityWomen's Division 2 Colleges - Saturday 27 March - For 11 AM Kickoff
9:30 AM - #1 - Wayne State College
9:30 AM - #4 - Truman State University
9:45 AM - #2 - University of Wyoming
9:45 AM - #3 - Texas Tech - WMen's Division 1 Colleges - Saturday 27 March - For 1 PM Kickoff
11:30 AM - #1 - Texas A&M
11:30 AM - #4 - Colorado State University
11:45 AM - #2 - Colorado
11:45 AM - #3 - LSUWomen's Division 1 Colleges - Saturday 27 March - For 3 PM Kickoff
1:30 PM - #1 - Texas A&M - W
1:30 PM - #4 - University of New Mexico
1:30 PM - #2 - University of Colorado - W
1:30 PM - #3 - Air Force Academy
Match Rosters Match rosters are required for each match during the competition. The Match Roster lists the players by their jersey number, and reserves #16 through #22 (or 23 if you have a minimum of 6 trained front row players on the match roster - see roster details on the number of subs per number of front row trained players on the roster). You must highlight the players who are your alternate front row players if the starters cannot finish the match.
Maximum Number of player on Match Roster USA Rugby requires that match rosters for all matches leading to a national championship can designate a maximal of 23 players per match. Once the game has begun, a team cannot deviate from that roster for that match. As noted above, to be able to have a roster of 23 players, there must be at least 6 front eligible players on the roster, as defined by the laws.
Click here to download the required West Match Roster Three copies of your match roster must be submitted for each match. At least 30 minutes before kick-off you should have someone on your team deliver a copy of your roster to the opposing team, and two copes to the West official (one to be retained and one for the #4 Official).
Each team is expected to retain a copy of their own roster and to record the names of reserves used during the match, and the names and method of scoring for all their points. The completed form must be delivered to the West representative within 30 minutes of the end of the match. There is a $50 penalty for failure to submit the completed forms.
Substitutes for injury, blood or tactics are allowed by the laws of the game. Please see Event Regulations on the web site for further information on substitutions. Law # 3 provides additional information. All player exchanges must go through the #4 Referee who will be conveniently stationed near midpoint of each field during all matches. Once the reserve has received approval from the #4 Official to enter the match, they will notify the touch judge of the need for a substitution.
Match Kick-off Schedule, Field Assignments, and Initial Match Official Appointments - Click here for the match kick-off schedule We suggest you copy the schedule and ensure that all your players know their match times.
Length of Matches
The kick-off Schedule includes the length of the halves in each match. All
smifinal matches on Saturday will have 40 minute halves. On Sunday, all consolation matches
will have 30 min halves, and all championship matches will have 40 min halves.
Tie-Breaker Procedures
The kick-off schedule notes which matches can end in a tie and which cannot. Tie-breaker procedures, as prescribed in the competition regulations, are detailed below. In matches that require resolution, except sevens and high school events, the following will occur after full time:
i. a five minute rest period, then
ii. a ten minute period (coin toss for KO or receive), then
iii. a two minute rest period, then
iv. a ten minute period (reverse KO of first overtime), then if still tied
v. a two minute rest period, then
vi. a sudden death period not to exceed 15 minutes (with a new coin toss) to determine KO or receive, then if no score
vii. a two minute rest period, then
viii. a sudden death period not to exceed 15 minutes. If still no score continue 15 minute sudden death periods until a score occurs.
Note West competition regulations require a team to be ready to play within ten minutes of the scheduled kick-off or face a forfeit loss. Familiarize yourself with the regulations in the event of ties. Have a plan ready should this eventuality occur.
Each team will be asked to describe the kit colors and patterns your team will use during the event on the Event Roster submission. Please note the procedure that will be used to determine which team will be required to change kit should there be a conflict in kit colors. The Referee and/or the Western representative will determine whether a conflict does exist. See Event Regulations on the West web site.
Please note the space on the Event Roster to describe the colors and patterns of the kit your team will be using at the West Championships.
The following is from USA Rugby and will be enforced during all matches in this competition:
Cotton and synthetic blends are permitted
Must be collared, of full length, with sleeves of at least 2" when measured from the insert seam. Body and sleeve must be hemmed or banded. T-shirts are not permitted.
May be of any color or pattern, but all players must be of the same or approximately matching color and pattern.
Must be clean and in good repair and free from holes, tears, and rips.
Must be numbered 1-22 (or 23) in not less than 4" size, numbers assigned to the proper position, in contrasting color, located in mid-center back. Jerseys won by reserves should be numbered 16-22 (or 23).
No mesh jerseys (open weave) will be allowed.
No tear-a-way jerseys will be allowed.
Shorts
Must be "rugby shorts" and can be of any composition of cotton, cotton blend or 100% synthetic material.
May be of any color or length between 2" and knee length, but all players must be of the same or approximately matching color, pattern, and length.
Must be clean and in good repair and free from holes, tears, and rips.
Socks
Cotton, wool, synthetic materials, and blends are permitted.
Must be of at least over the calf length.
Any color or pattern permitted, but all players must be of the same or approximately matching color and pattern. Different colors may be worn on each leg provided all players do so.
Must be clean and in good repair and free from holes, tears, and rips.
It otherwise conforms to the laws.
No portion extends beyond the sleeve or shorts hem (no bike shorts).
In exceptional and extraordinary climate conditions, for player’s safety, additional garment or accessories may be authorized by the referee. Such authorization shall be rarely given.
Each team should have a procedure in place in case emergency services are required for an injury. For example, Who will travel with the player to the hospital? How and when should University officials be notified? How and when will family members be notified? etc.
Trainers will be on site for both days of the competition. They will not be providing tape or pre-wrap, so plan to take you own when you visit them.
While there will be trainers on site for the event, as well as local access to the campus emergency treatment center, there are several local hospitals available should serious injuries occur. Maps to the nearest hospital will be available on site.
Your team is responsible for bringing the necessary supplies to the field. Since the usual object is to refresh as many players as possible in the shortest period of time, it is suggested that you serve water in small bottles.
It is suggested that you purchase an inexpensive cooler and fill it with a few bags of ice for each of your matches. Coolers and ice may be purchased at several stores in the immediate vicinity. It is advisable to purchase plastic bags for those players who may require ice after matches.
It is suggested that you organize team members to launder your playing kit after the first match. Playing in a clean, dry kit will be an advantage. Laundry facilities are typically available at your hotel.
You are encouraged to reserve hotel space as soon as possible. As a reminder any inappropriate behavior in hotels does a disservice to our sport and your University. Any reported discipline problems at hotels will be dealt with under existing discipline procedure.
Remember you are representing your University and our sport while at any public place.
All officials have been appointed by the Western Rugby Referee Association. The names of the officials assigned to the Saturday matches maybe found in the Kick Off Schedule document.
Gary Hartzel
(H) 719-388-4681
(C) 719-290-1111
The End