Western Rugby
PARTICIPATION PACKET
2009
Women’s Club Division 1 and 2 Championships
Last Updated - Sunday, September 27, 2009
RESULTS
Saturday, September 26
Women's Division 1 Semifinals
#1 Glendale 37 - #4 St. Louis Sabres 7
#2 Austin Valkyries 34 - #3 Black Ice 15
Women's Division 2 - Championship Finals
#1 HARC 41 - Dallas Diablos 0
Sunday, September 27
Women's Division 1 Consolation Finals
Black Ice 17 - St. Louis Sabres 10
Women's Division 1 Championship Finals
Glendale 38 - Austin Valkyries 10
Order
of Finish - Division 1
1) Glendale
2) Austin Valkyries
3) Black Ice
4) St. Louis Sabres
> Glendale and Austin advance to the Women's Competitive Region playoffs in Glendale, CO October 10-11
> HARC advances to the Women's Division 2 Invitational Tournament in Florida (date TBA)
Ted Hill
Email: tedh@lifeben.com
Cell#: 214-282-3000
Directions from the Double Tree Hotel (see below) to Lake Highlands Park (click here)
MAP of Lake Highlands Park area
Lake Highlands Park – Rules that the City of Dallas HIGHLY enforces:
a. NO ALCOHOL in the Dallas City Parks. You will be arrested and they could shut the event down.
b. Behavior - You are representing the West and Rugby. While having fun is part of life, please don’t act like a fool
c. NO NUDITY - Just like alcohol, you will be arrested and they will shut the event down.
The host hotel is the Doubletree Hotel. The room rate $74.00 room rate (4 to a room) and includes breakfast and drink specials.
Doubletree Dallas Campbell Centre
8250 North Central ExpresswayDallas, TX 75206
Tel: (214) 691-8700
The rate is
$74.00 and includes a breakfast. We will be holding check-in at the hotel
and it is very close to the fields, so please everyone book your rooms here.
We will have check in for ALL teams at this hotel and then
we will have a Captains and Coaches Meeting with the West Refs and West
Reps.
AIR TRAVEL
For teams that will be flying to Dallas, TX, American Airlines has
teamed up with us. Book through American Airlines group travel, or individually
on line. Use the Promotion Code 2499AU to get 5% discount on your rate.
Visit www.AA.com.
Also note that Southwest flies into Love Field (not DFW) which is closer to the hotel and the Lake Highlands Park
VAN RENTAL
AVIS has provided a Avis Worldwide Discount (AWD) number to receive the best
available rates from Avis. West Code # AWD: G027999 The group
discount number is designed to shop the best available rate, includes unlimited
mileage and is available from seven days before to seven days after the event.
Reservations should be made by calling Avis directly at 888-754-8878 or by using
the internet link provided below.
https://www.avis.com/AvisWeb/reservation/ReservationsInitializer?&AWD_NUMBER=G027999
CAPTAIN'S MEETING
There will be a Captains & Coaches meeting with the West reps and the West Referee reps on Friday night for ALL participating teams at the Doubletree hotel.
On Saturday evening, we will meet again to hold a "Presidents and Leaders" meeting to discuss the future planning of these events and the progress of Women's rugby in the West.
Captains
Meeting Topics
These
topics are usually covered at the meeting. Please review them and discuss with
your players
Lake Highlands Park rules (see above)
Clubs are responsible for the conduct of their supporters and fans
Reserve
players when taking water onto the field during stoppages must NOT wear jerseys
that match the kit of the players in the match
Each club may have a single coach and medical staff on the sideline. ALL other coaches and players must be behind the five-meter barrier.
No players may have exposed underwear while on the field of play.
Red
carded players may not play again on the weekend and may not be replaced on the
Event Roster
There
are new regulations regarding the Match Roster. Please carefully review that section
of this document
There
are new eligibility regulations when a player must be enrolled in CIPP and when
non-citizens must be in the
There will be ample time for warm up on the adjacent fields. Do not warm-up in the end-zone of a field while a game is being played.
If a club wants to
arrange for practice time
on Friday 25 September, please contact Ted Hill for access information.
Event Fees
There are no entry fees for any Western Rugby Union championship events. The West eliminated the entry fees for championship events a number of years. The West recognizes the high cost of participation in championship events.
DISCIPLINE
Please download the Discipline Regulations from the West or USA
Rugby web site. Click here to download the USA Rugby Disciplinary Regulations. Review the
regulations with your club members. Ignorance
of the regulations is not an acceptable excuse.
ELIGIBILITY REGULATIONS
Current USA Rugby Eligibility Regulations should be downloaded
from the USA Rugby or West web site. Click
here to download the USA Rugby Eligibility Regulations. Each club is expected to fully understand
the regulations, strictly abide by them, and to complete all required
documentation. Failure to do so may result in the disqualification of any
player in question or the entire team.
You must review those regulations and insure you and your team are fully eligible to participate in Westerns. Club
players must have been enrolled with the club they are representing no later
than 15 September 2009. Players who are CIPP registered after that date are NOT
eligible to participate and may NOT be replaced on your Event Roster. Players
who are non-citizens/non Green Card holders must have been in the
On site questions, interpretations, etc. of these regulations will
be handled by the Western Rugby Union representative. On site responses to
eligibility questions will tend to focus on the letter of the regulations and
to narrowly interpret any of the regulations.
If your team has
questions about the eligibility of any player or players on your team, you
should immediately address the questions or concerns to the Chairman of the USA
Rugby Eligibility Committee, by contacting the USA Rugby National Office 303-539-0300. Requests for
waivers on Eligibility issues should be sent to the office where they will be
forwarded to the Eligibility Committee.
No exceptions to these regulations will be made on site by the Western
representative.
EVENT ROSTER - Do This ASAP ***
The form may be downloaded from the West web site. Click here to view the
required event roster. This form must be completed and emailed to the
Western Event Director Ted
Hill (tedh@lifeben.com)
AND Bill Sexton
(wsexton@atsu.edu):
*** Close of Business on Monday, 21 September 2009 ***
NOTE: Failure to pre-register your team=s event roster by the scheduled dates will result in:
1. A longer on-site check-in process with your team required to bring extra proof of good standing. You also suffer the possibility that some of your players will be declared ineligible at the event.
2. A $100 fine levied against your club.
The
office will compare your roster of players to CIPP Registration Rosters lists
provided by USA Rugby. You may ONLY list
players who have paid their dues to both organizations. Other names will not be eligible to
participate in the event. Clubs will be
notified of players that are ineligible. Such players may NOT be replaced on
the Event Roster. Clubs which no longer
have enough eligible players will be disqualified.
Event Rosters for club championship events may list a maximum of 28 players
Players’
names must be clearly legible and in alphabetical sequence by the last
name. Illegible names will be disqualified
from participation in the event.
The Event Roster contains columns to be completed as follows:
Last Name, First - in alphabetic sequence.
Residency Status
CIPP#Position - What position does the player usually play?
DOB - Date of Birth
Resident Proof - Office Use Only
Registration List - Office Use Only
Each team is asked to describe the kit they
will be using during the event. There is
space on the Event Roster for use in describing the kit colors and patterns
your team will use. Please note the procedure that will be used to determine
which team will be required to change kit should there be a conflict in kit
colors. The Referee and/or the Western
representative will determine whether a conflict does exist. See Event Regulations on the West web site.
Click here
to view the USA Rugby West Event Regulations. We suggest you download and review these documents.
Every
club in any level of competition including these Western Championships is
required to have a current and valid club membership in CIPP. Enrollment for
clubs is similar to that for players. A
club can check its enrolment status on the USA Rugby web site under
“Membership”. Clubs without a current membership by the Monday night prior to
Westerns will be disqualified.
Eligibility Binder (This is NEW!!!)
USA Rugby has reconfirmed the responsibility of confirming all eligibility
requirements to the TUs and LAUs. The West will
continue to responsible for insuring that all clubs and players meet the
current requirements to participate in championship events. Almost all of the
requirements of USA Rugby have been long-standing requirements of the Western
Rugby Union. However the West is going to formalize some of these
requirements by requiring all teams in Western championship events to produce
required documentation in a three ring binder at check in time. These binders will
be reviewed during and after check-in and returned to the submitting teams
during the first day of competition. It is suggested that each club include a
cover on its binder that clearly identifies the owning club. This will prevent
clubs from leaving with the wrong binder. The contents of the binder are as
follows:
Tab 1. - Current CIPP Roster for the club.
Tab 2. - USA Rugby Participation Agreement and Event Roster. The Western Representative will sign the form at the conclusion of the event for the teams advancing to the USA Rugby event. This form must also be signed by a representative of your LAU. This form is available on the USA web site. A USA Rugby Event Roster which will be signed by the Western rep in attendance. This form must be in the USA Rugby office at least five business days prior to the Competitive Region playoff by Friday, 2 October 2009. Click here to review this document.
Tab 3. - A completed West Event Roster. See below for additional information about completing this form. The Event Roster for the West event is on the West web site. The completed West Event Roster should be included in this section.
Tab 4. - Copies of the photo IDs to be used by each of your players. Copies must be clear. Illegible copies are not acceptable. Players submitting illegible copies of IDs may be disqualified. Copies should be in alphabetical sequence by last name. This should match the sequence of your players during the check in process.
Tab 5. - Copies of any eligibility waivers for any of your Event Roster players that were approved by USA Rugby. These forms should be in alphabetical order by last name.
Tab 6. - The original, and legibly completed, Waiver and Release Form for each player on the Event Roster.
Tab 7. - A clear and legible copy of the proof of citizenship for EVERY player on your Event Roster. Players without such documentation will not be eligible to participate and may not be replaced on your Event Roster.
Note: Please see the Combined Regulations documentation on the
web site for additional information on procedures to be followed in the event a
team fails to provide a completed Registrar’s Form at check in. Essentially such a team will play all its
matches, but the results of each will be a forfeit loss.
Club
Participation Agreement
The form may
be downloaded from the West or
Waiver and
Release Form
This form may be downloaded from the West or USA Rugby web site. It must be completed legibly for every player
on the Event Roster. Click
here to view the USA Rugby Waiver Form.
CHECK-IN SCHEDULE (React to this Proposed Schedule)
A schedule of on site check-ins is included below. Please refer to it and confirm your club’s ability to make the scheduled time. If you prefer a different time or your travel schedule makes it impossible for you to meet the assigned period, please contact Ted Hill at tedh@lifeben.com or
214-282-3000.
All
check-ins will be done at a single designated location on site at Lake Highlands
Park. Look for signage and directions to the West table - ask
for Ted Hill.
Each team
is assigned 15 minutes to complete the check-in process. If you have your paper work and players
organized that will be sufficient. If you
have neither, it will take longer and you will be asked to return to the check-in location after the last team is finished to complete your check-in.
Note that
the Western Board has approved the imposition of a $100 fine against clubs who
fail to check-in their full roster of players. Note also the new regulations regarding the
use of ineligible players including the use of players not on the event or
match rosters.
Player
Check-In Process (Understand this Process!)
For club players, a valid government-issued photo ID is required (e.g., passport, driver’s license, military ID – see USA
Rugby Eligibility Regulations).
We suggest that a club administrator gather the required
information, copy for each player, and mount the various forms on the sheets of
stock paper. Put the information for
each player on one side of a page, with another player’s information on the
back side. Place the completed sheets in a three-ring binder. The player sheets
should be in alphabetical sequence. See above for content and format of the required
binders for the presentation of information.
At check-in, line up your players in alphabetical sequence. Each player’s information will be checked, and
if complete and current the player will be approved for participation in the
event.
Teams that have NOT pre-submitted their event roster must bring the following additional information:
1. Proof
of Club CIPP membership
2. Proof
of CIPP payment for each player
3. Proof
of Western dues payment for each player
4. Proof
of LAU dues payment for each player
Team Check-in Schedule
Women’s Club Division 1 Championship
9:15 AM - Seed 1 = Glendale
9:30 AM - Seed 4 = St. Louis Sabres
11:15 AM - Seed 2 = Austin Valkyries
11:30 AM - Seed 4 = Black Ice
Women’s Club Division 2 Championship
1:15 PM - Seed 1 = HARC
1:30 PM - Seed 2 = Diablos
Seeding for the Championships
Women’s Club Division 1 Championship
Seed 1 = Glendale
Seed 2 = Austin Valkyries
Seed 3 = Black IceSeed 4 = St. Louis Sabres
Women’s Club Division 2 Championship
Seed 1 = HARC
Seed 2 = Diablos
Pairings for competitive pools
In the Women's Club Division 1 brackets, the first-round pairings will be pairings will be seed #1 vs. #4 and #2 vs. #3. The brackets for the Women's Division 2 Championship will depend on the final number of teams in the bracket. If there are 4 teams, the brackets will be the same as for the Division 1 Women. If there are 6 teams, we will implement a 2 x team round-robin competition, and if there are 8 teams, we will implement an 8 team single-elimination bracket. These bracket formats are described in the West Competitions information on the West website.
MATCH KICK-OFF SCHEDULE
The Women's Division 1 Championship will feature two semifinal matches on Saturday, September 26 and Consolation (3rd Place) and Championship matches on Sunday, September 27. The two Division 2 representatives will play the Championship match on Saturday, September 26.
Match Kick-off Schedule: Saturday, September 26
Match #1 - Division 1 Semifinal #1 (#1-Glendale vs. #4-St. Louis Sabres) - 10:30 AM
Match #2 - Division 1 Semifinal #2 (#2-Austin vs. #3-Black Ice) - 12:30 PM
Match #3 - Division Championship (HARC vs. Diablos) - 2:30 PM
Match Kick-off Schedule: Sunday, September 27
Match #4 - Division 1 Consolation Match (loser Match #1 vs. loser Match #2) - 10:30 AM
Match #5 - Division 1 Championship Match (winner Match #1 vs. winner Match #2) - 12:30 PM
We suggest you copy the schedule and ensure that all your players know their match times.
Length
of Matches
All matches have full 40 minute halves.
Match rosters may be downloaded from the web site. Click here to view the
Match Roster. You must complete a match roster
for each match during the competition. You will need to make FOUR
(4) copies of each match roster at your hotel or a local copy shop. At least 30 minutes before kick-off you should
have someone on your team - preferably not a starting player - give one copy to
the #4 official and one copy to the Western Representative, and the
third copy to a member of the opposing team. Each team keeps a copy. During the match you should note the names
of reserves that have been used in the match and the names and method of scoring for all their
points. The completed form MUST BE delivered
to the
Substitutes for injury, blood or tactics are allowed by the laws
of the game. Please see Event Regulations on the web site for further
information on substitutions. Law # 3
provides additional information. All
player substitutions will be handled by the #4 official who will be stationed near midpoint of each field during all matches.
Do not send players directly into the game without first going checking in
with the #4 official.
The Competition Regulations require a
team to be ready to play within 10 minutes of the scheduled kick off time or face a
forfeit loss. Familiarize yourself with
the regulations in the event of ties. Have a plan ready should this eventuality
occur.
Tie-Breaker
Procedures
The kick-off schedule for this events notes which matches can end in a tie
and which cannot. Tie-breaker procedures
will be available on site and are included below.
For senior club matches that require resolution, the following will occur after full time:
a five minute rest period, then
a ten minute period (coin toss for KO or receive), then
a two minute rest period, then
a ten minute period ( reverse KO of first overtime), then if still tied
a two minute rest period, then
a sudden death period not to exceed 15 minutes (with a new coin toss) to determine KO or receive, then if no score
a two minute rest period, then
a sudden death period not to exceed 15 minutes. If still no score continue 15 minute sudden death periods until a score occurs
Your team is responsible for bringing the necessary supplies to
the field. Since the usual object is to
refresh as many players as possible in the shortest period of time, it is
suggested that you serve water in small bottles. You may wish to purchase half-gallon jugs of
water to save money, but you should have at least one half dozen smaller containers to serve the water. Water may be brought onto the field during
stoppages of play or at the Referees direction. Players bringing water onto the field at
breaks may NOT wear playing jerseys worn by their club for that match. They should be covered with another jersey or
T-shirt.
Trainers will be on site for both days of the competition.
While there will be trainers
on site for the event, as well as local access to the campus emergency
treatment center, there are several local hospitals available should serious
injuries occur. Maps to the nearest
hospital will be available on site.
It is suggested that you purchase an inexpensive cooler and fill it with bottles of water and ice for each of your matches.
It is suggested that you organize team members to launder your playing kit after the first match. Playing in a dry, clean kit will be an advantage.
Further information regarding the nearest hospital will be
available on site. There are hospital
facilities a few minutes from the rugby fields.
Each team should have a procedure in place in case emergency
services are required for an injury. Who
will travel with the player? How and when should University officials be
notified? How and when should family
members be notified?
The following is from USA Rugby and will be
enforced during all matches in this competition:
Cotton and synthetic blends are permitted
Must be collared, of full length, with sleeves of at least 2" when measured from the insert seam. Body and sleeve must be hemmed or banded. No T-shirts will be allowed.
May be of any color or pattern, but all players must be of the same or approximately matching color and pattern.
Must be clean and in good repair and free from holes, tears, and rips.
Must be numbered 1-22 in not less than 4" size, numbers assigned to the proper position, in contrasting color, located in mid-center back. Jerseys won by reserves should be numbered 16-22.
No mesh jerseys (open weave) will be allowed.
No tear-a-way jerseys will be allowed.
Shorts
Must be of cotton, cotton blend, or rugby-specific shorts of a synthetic fabric.
May be of any color or length between 2" and knee length, but all players must be of the same or approximately matching color, pattern, and length.
Must be clean and in good repair and free from holes, tears, and rips.
Socks/Stockings
Cotton, wool, synthetic materials, and blends are permitted.
Must be of at least over the calf length.
Any color or pattern permitted, but all players must be of the same or approximately matching color and pattern. Different colors may be worn on each leg provided all players do so.
Must be clean and in good repair and free from holes, tears, and rips.
In exceptional and extraordinary climate conditions, for player’s safety, additional garment or accessories may be authorized by the referee. Such authorization shall be rarely given.
All officials have been appointed by the Western Rugby Union’s
Referee Association. The names of the
officials assigned to the Saturday matches maybe found in the Kick-off Schedule
document.
Gary Hartzel
(H) 719-388-4681
(C) 719-290-1111
From the event this weekend in Dallas, 2 Division 1 teams and 2 Division 2 teams will advance to the USA Rugby Championship series. Click here for USA Rugby Women's Club Championships information
The top 2 West Women's Division 1 Clubs will participate in the Competitive Region Competition against the Midwest RFU representatives in Glendale, CO 10-11 October 2009.
The top 2 West Women's Division 2 Clubs have been invited to participate in the Invitational Women's Division 2 Club Championships in Florida at the end of October 2009. (Note, we are still seeking details regarding this event.)
The documentation required by the West is
essentially the same as that required by USA Rugby. Most of the forms used by the West are the
same as those used by USA Rugby. Almost
all of the work already done can be resubmitted to USA Rugby for their
championship series. A random check of
teams participating in the USA Rugby series will be announced about twelve days
before the USA Rugby playoffs. Clubs
that are informed they will be checked will be required to submit the above
three ring binder to the National Office in
In addition, ALL clubs qualifying for participation in the USA
Rugby series are required to submit a completed Event Roster. That form is downloadable from either the West
or USA Rugby websites. On the
Please remember to describe the colors and patterns of the kit your team will be using at the Championships
in the space provided on the
Event Roster
*** The End ***